Skip to main content
MenuClose

There will be a maintenance downtime in our web services 25.5. 18-24. During the downtime item tracking information is not updated and parcels cannot be bought from web service or OmaPosti app during the downtime.

Sorting Service ensures quality

The Sorting Service provides automated and batch-specific support for preparatory work in mailing. It ensures the delivery of items to their destination, reduces mailing quality defects and makes the delivery chain more transparent.

Benefits for the customer

  • Using the Sorting Service speeds up the delivery by approximately one weekday.
  • Errors become less likely to occur, because the Sorting Service guides the mailing process.
  • The quality of mailing improves and the items are delivered to their destination reliably, because the Sorting Service checks the address marked on the item.
  • The item finds its way to the correct post town even if it has a wrong postal code.

Benefits for the company

  • The Sorting Service provides clear and up-to-date mailing instructions
  • The Sorting Service creates the bundle and unit labels automatically and writes the electronic mailing list.
  • The mailer company does no longer need to enter any preparatory work information or the postal code distribution on the Mailing Desktop.
  • Codes are produced to the users through Sorting Service and they will print the codes into items.

How does the Sorting Service work?

nain-lajittelupalvelu-toimii-en

*The sorting system of the mailer company must comply with the Sorting Service. The mailer company and Posti will enter into an agreement on the use of the service

How can I get codes to my shipments?

To activate codes, please contact Sorting Service support. You can choose from three different codes.

2D (16x16 = 8x8 mm) 2D (8x32 = 4x16 mm) 4-state code (5x50 mm)

Codes

2-d-ja-4-asentokoodit-637x142

When can I expedite the delivery speed of my items?

Your items will usually be delivered on the third day after mailing. By using the Sorting Service, you can have your items usually delivered in two weekdays, provided that the following conditions are met:

  • You use one of the following services: Economy Letter, Publication, Newspaper, Magazine

  • Your batch sizes and partial batch sizes meet the minimum requirements: Economy Letter: 25,000 units. Publication, Newspaper and Magazine: 15,000 units

  • The address notations on your items are machine-readable.

  • The mailer company bundles or boxes the items in accordance with the instructions provided by the Sorting Service.

Read more about the terms in the "Q&A" -section.

Using the Sorting Service will not, however, allow you to have items delivered on Tuesdays. Items that are dropped off on a Friday will be delivered on the following Wednesday.

How can I start using the Sorting Service?

If you are a customer, ask your mailer company whether the Sorting Service has been connected to the mailer company’s sorting system. Ask the mailer company to contact Posti to sign an agreement.

If you are a mailer company, ask your system administrator whether the Sorting Service can be connected to your sorting system. Posti can provide assistance in creating the interface between the Sorting Service and the mailer company’s system. Posti and the mailer company will work together to test the interface and ensure that the Sorting Service will work correctly.

Which of Posti’s delivery services is the Sorting Service compatible with?

The Sorting Service can be used to sort letters, addressed and unaddressed direct marketing items (Customer Direct and Home Direct), as well as magazines and newspapers. The Sorting Service is not compatible with early-morning delivery newspapers, as customers handle their sorting via their own systems.

How does the Sorting Service improve the delivery of items?

The Sorting Service checks addresses and directs items to bundles or boxes according to their identified addresses. The Sorting Service takes Posti's network changes into account, ensuring that items are always routed according to the latest information. The Sorting Service ensures that bundles and items are routed to the correct delivery office or postal center.

How does the deployment of the Sorting Service affect operations on the customer’s side?

The use of the Sorting Service does not necessitate any changes in the customer's operations. It is important that the customer supplies the mailer company with address lists in a clear format to make it easy for the mailer company to enter the data in the Sorting Service. The recipients' name and address details must be clearly indicated in the appropriate columns.

How does the deployment of the Sorting Service affect the mailer company’s operations?

Deploying the Sorting Service results in changes in the way the mailer company operates. The mailer company must use an application specifically for this purpose (Excel, for example, is not compatible). The mailer company should discuss their options with the system administrator within their own organization. Some systems already have the interface pre-installed.

Before the start of mailing, the mailer company uploads the address list obtained from the customer to the Sorting Service. The mailer company also enters item data, i.e. item dimensions, bundle sizes and unit types. Based on the information entered, the Sorting Service creates instructions for how bundles and units must be put together. It creates the bundle and unit labels automatically and generates the electronic mailing list. This means that the mailer company no longer needs to manually create unit control labels (RCC2) or electronic mailing lists. The mailer company also no longer needs to enter any preparatory work information or the postal code distribution on the Mailing Desktop. Furthermore, changes to mailing instructions (such as product changes) will be automatically updated on the Sorting Service.

When boxing items for the Sorting Service, use box labels generated by the service and attach them where indicated on the boxes. You may use a separate box label printer or a normal printer.

How long does sorting take when using the Sorting Service?

The Sorting Service's processing time of address data is approximately 1.5 minutes for 100,000 addresses. The service turnaround time shown to the mailer company is also affected by the speed and data communications connections of the mailer company's own systems. One user has commented that the time it takes to complete the sorting process is barely long enough to refill your coffee mug. The Sorting Service is available 24/7, except for any downtime caused by system maintenance. Posti will inform mailer companies of any service interruptions ahead of time.

What is the creation of transport units based on?

Transport unitizing is based on the efficient processing of items, the carrying capacity of transport units (weight and volume) and occupational safety and health restrictions. For example, the weight limit for a rolltainer is 250kg, including the unit's empty load. The mailer company decides what kinds of transport units to use.

What is meant by address identification carried out by the Sorting Service? If I use the Sorting Service, what do I need to address updating service for?

The Sorting Service will not correct incorrect addresses on items. Instead, it identifies correct postal codes on items and directs items to the appropriate delivery office.

The Sorting Service only checks whether the indicated address exists and corrects mistakes such as incorrect postal codes. It does not check for information on the recipient having moved, for example. It uses corrected address data only to put items in alphabetical order and to sort them into bundles. It does not return corrected addresses to the mailer company. Instead, it simply prints the original incorrect address on the item. The Sorting Service helps ensure delivery to the recipient by allowing items to be routed to the correct operating location even when the postal code is incorrect.

Why doesn’t the Sorting Service correct incorrect addresses directly?

Posti offers a separate address updating service. If you have ordered the updating service, the corrected address will be printed on the item. For now, the address updating service has not been connected to the Sorting Service.

What do you need to notice so that you can speed up the Economy letter?

What do you need to notice so that you can speed up the Customer Direct items?

Customer Direct items are delivered to the recipients within 5 working days of posting.

Possibility to buy the Fixed day delivery at 02 speed as an additional service for the batch.

What do you need to notice so that you can speed up publication delivery?

Mitä erä/osaerä vaikuttaa kulkunopeuteen?

Economy-kirjeen tai lehden kulkunopeutta voidaan nopeuttaa, jos lähetyksesi eräkoot ja osaerät ovat riittävän suuria.

Eräkokominimit ovat: Economy-kirje: 25 000 kpl. Lehti, Sanomalehti ja Aikakauslehti: 15 000 kpl.